Regular Council

That Council move into closed session; And further that this portion of the meeting be closed to the public pursuant to Section 239 of the Municipal Act, 2001, as indicated; Section 239 Subsection 2b) personal matters about an identifiable individual •Committee/Board Appointments Section 239 (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or Local Board; •Stormwater Property Damage - Tiffin Park and Javelin Co-Op - 614 William Street

That further to the verbal report of the Deputy Clerk and Confidential Criteria-Based Matrix provided at the Closed Meeting Session of Council held September 25, 2024, regarding appointments to Various Committees, Council herein confirms the following appointments for a term consistent with the Term of Council: Midland Active Transportation Committee •Bryan MacKell •John Wilcox Committee of Adjustment and Property Standards •Bryan MacKell And further that the Clerk’s Department be directed to amend and re-post respective Committee and Boards with available appointments for this Council term; and That further to the verbal update provided by the Chief Administrative Officer, By-law 2017-17 being a By-law to establish a Human Resources Standing Committee, be repealed; and That the By-law be presented at the next Regular Meeting of Council scheduled for Wednesday, October 16, 2024.

That Council receive as information and confirm the directions as outlined in the confidential verbal report and update provided by the Legal & Risk Advisor and the Chief Administrative Officer at the Closed Meeting Session of Council held September 25, 2024, with respect to the Stormwater Property Damage - Tiffin Park and Javelin Co-Op - 614 William Street.

That the contents of the Regular Council with Closed Session Agenda for September 25, 2024, be approved.

That the items and related recommendations contained within the September 25, 2024, Consent Agenda as consent items having been considered by Council be adopted, with the exception of: •Item 10.4.3 – CSR-2024-80 Ad Hoc Parking Committee Update •Item 10.4.5 – CSR-2024-83 Joint OBC Building Services Agreement with the Town of Penetanguishene •Item 10.4.6 – CSR-2024-84 Records and Information Management Policy •Item 10.4.7 - CSR-2024-85 Midland Fire Department - Feasibility Study Executive Steering Committee and Terms of Reference which will be considered under Section “17.0 Reports and other items

That Council resolve into the Committee of the Whole.

That Staff Report CSR-2024-82, Zoning By-law Housekeeping Exercise – Phase 1 Public Meeting, dated September 25, 2024, be received for information.

That Council suspend the rules of procedure to allow for the recommendations as set out in Item 17.1 CSR-2024-80 Ad Hoc Parking Committee Update to be considered separately.

That Staff Report CSR-2024-80, Ad Hoc Parking Committee Update, dated September 25, 2024, be received; and 1. That Council supports the Ad Hoc Parking Committee’s request to retain the services of an external consultant to complete a review of the parking program within the Town of Midland; and 2. That the 2024 Budget, be amended to include funding with an upset limit of $50,000, for this study, funded from the Parking Reserve: and 3. That the Ad Hoc Parking Committee be dissolved.

That Staff Report CSR-2024-83, Joint OBC Building Services Agreement with the Town of Penetanguishene, dated September 25, 2024, be received; and 1.That Council approve the draft agreement; and 2.That Council authorize the Mayor and Clerk to execute the agreement, and 3.That By-law 2024-50, be approved and By-laws 2021-55, 2017-21 and 2015-23 be repealed.

That Staff Report CSR-2024-84, Records and Information Management Policy, dated September 25, 2024, be received; and 1.That the proposed Records and Information Management Policy attached to this Report be adopted.

That Staff Report CSR-2024-85, Midland Fire Department - Feasibility Study Executive Steering Committee and Terms of Reference, dated September 25, 2024, be received; and 1.That Council approve the Fire Service Executive Steering Committee; and 2.That Council approve the Terms of Reference for the Executive Steering Committee.

That the Committee of the Whole rise and report.

That the following By-laws: By-law 2024-48 Authorize the appointment of Ryan Magee as a Building Inspector. By-law 2024-49 Remove Part-Lot Control on Block 14 within Registered Plan of Subdivision 51M-1254. By-law 2024-50 Authorize the entering into of an Agreement with the Town of Penetanguishene for the provision of Ontario Building Code Enforcement Services and to repeal By-laws 2021-55, 2017-21, and 2015-23. By-law 2024-51 Recover expenses for response to Incidents and Accidents and Damage to Municipal Property. be passed and enacted.

That By-law 2024-52 being a By-law to adopt the proceedings of the Regular Council Meeting with Closed Session held September 25, 2024, be passed and enacted.

That this Regular Meeting of Council with Closed Session adjourn at 7:51 p.m.

That this Closed Meeting of Council be adjourned at 5:34 p.m. and that Council now rise and report to Open Session

That the recommendations of the Committee of the Whole for the meeting of September 25, 2024, be adopted as Resolutions of Council