Regular Council

That Council receive as information and confirm the directions as outlined in the verbal update and Confidential Presentation provided by the Legal &n Risk Advisor at the Closed Meeting Session of Council held September 27, 2023, with respect to the Stormwater Damage Litigation.

That Council receive as information and confirm the directions as outlined in the verbal report and update provided by the Chief Administrative Officer at the Closed Meeting Session of Council held September 27, 2023, with respect to the Organizational Update.

That the contents of the Regular Council with Closed Session Agenda for September 27, 2023, be approved, as amended:  Amendment to Item 10.4.8 CSR-2023-77 Financial Report as at July 31, 2023 by adding the following to Recommendation #1 in the Staff Report: “….and that a budget of $50,000 for Library equipment purchases be approved, funded from the Library’s Equipment/Automation Reserve”.  Removal of Item 15.1 Deputations/Petitions – Midland Cultural Centre - Update of Operations as per the request of the Deputant.

That the items and related recommendations contained within the September 27, 2023, Consent Agenda as consent items having been considered by Council be adopted, with the exception of:  Item 10.4.1 CSR-2023-69 Parking Update and Considerations  Item 10.4.2 CSR-2023-70 Notice Signs Procedures and Protocols Update  Item 10.4.3 CSR-2023-71 Transient Shopper Dock Fees  Item 10.4.4 CSR-2023-73 Volunteer Policy  Item 10.4.5 CSR-2023-74 Municipal Alcohol Policy  Item 10.4.6 CSR-2023-75 Special Event Policy  Item 10.4.7 CSR-2023-76 2024 Budget Outlook  Item 10.4.8 CSR-2023-77 Financial Report as at July 31, 2023 which will be considered under Section “17.0 Reports and other items

That Staff Report CSR-2023-70, Notice Signs Procedures and Protocols Update, dated September 27, 2023, be received; and 1.That Council approves the addition of Site Plan Control, Minor Variance, and Consent applications to the Notice Signs Procedures and Protocols document; and 2.That Council approve the updated Notice Signs Procedures and Protocols document in accordance with Attachment #2 to Staff Report CSR-2023-70. 3.That Council delegate the authority to make changes to the Notice Signs Procedures and Protocols document as required to staff.

That Staff Report CSR-2023-71, Transient Shopper Dock Fees at Midland Harbour, dated September 27, 2023, be received; and 1. That Council approves two hours of complimentary dockage at the Town Harbour for transient shoppers and an hourly fee of $5 for any additional time berthed at the Harbour; and 2. That Council directs staff to implement the fees and rules and procedures regarding the use of Transient Shopper Docks at the Harbour in 2024.

That Staff Report CSR-2023-73, Volunteer Policy, dated September 27, 2023, be received; and 1. That Council approve the proposed Volunteer Policy outlined in this report and as attached and that the Policy be effective September 27, 2023.

That Staff Report CSR-2023-75, Special Event Policy, dated September 27, 2023, be received; and 1. That Council approve the Special Event Policy attached to this report and authorizes and directs staff to implement same.

That Staff Report CSR-2023-76, 2024 Budget Outlook, dated September 27, 2023, be received for information.

That pursuant to Section 9.2 c) of Procedural By-law 2022-2, Council agrees to remain in session past 10:00 p.m. in order to deal with the remaining items included on the Agenda.

That Staff Report CSR-2023-77 Financial Report as at July 31, 2023, dated September 27, 2023, be received; and 1. That the 2023 operating grant to the Library be increased by $28,363 to cover the budget shortfall resulting from the updated insurance premium allocation calculation and that a budget of $50,000 for Library equipment purchases be approved, funded from the Library’s Equipment/Automation Reserve; and 2. That a budget of $115,000 for resurfacing Marshall Road be approved, to be funded from the anticipated 2023 operating surplus and/or the roads capital reserve; and 3. That the Tiffin Park and Pete Pettersen Park ballfield budgets be combined, and staff proceed with completing the required work at Pete Pettersen Park; and 4. That a portion of the Parks ground improvements contingency budget be allocated to the Pete Pettersen Park water line replacement project; and 5. That the anticipated overage in the general resurfacing program of $200,000 be funded from the Ontario Community Infrastructure Fund reserve. A Recorded Vote was requested YES NO Bill Gordon x Jack Contin x Beth Prost x Bill Meridis x Catherine MacDonald x Jamie-Lee Ball x Jim Downer x Roberta Bald x Sheldon East x

That the Committee of the Whole rise and report.

That the recommendations of the Committee of the Whole for the meeting of September 27, 2023 be adopted as Resolutions of Council.

That Council waive the rules of procedure to allow for a new motion to be considered and discussed under Section 22. Motions for which Notice was Given.

That Council reconsider Item 4.2 and 25.1 Non-Union Staff Labour Relations as discussed in Closed Session at its Regular Meeting of Council with Closed Session on September 6, 2023 and that the matter be placed on the next Regular Meeting of Council scheduled for Wednesday, October 18, 2023 or a Special Meeting of Council to be scheduled at the Call of the Chair.

That Staff prepare a response policy framework and return to Council with a draft plan that addresses the collection, documentation, inter-departmental triage, response, and follow-up activities for community safety complaints that relate to property standards and other related by-laws, building code safety/fire safety that may impact safe occupancy of the subject property, as well as the lawful enjoyment of neighbouring property owners and municipal lands/assets/infrastructure.

That in the spirit of the Truth and Reconciliation report’s Calls To Action and the unintentional impediments to traditional harvesting and cultural access to Georgian Bay imposed as a cost recovery initiative by the Town of Midland, Council agrees to waive boat launch fees for any residents of the Town of Midland who possess a valid Government of Canada indigenous “status” or Metis Nation of Ontario “citizenship” document and that this policy go into effect January 1st 2024. A Recorded Vote was requested YES NO Bill Gordon x Jack Contin x Beth Prost x Bill Meridis x Catherine MacDonald x Jamie-Lee Ball x Jim Downer x Roberta Bald x Sheldon East x

That By-law 2023-53 being a By-law to adopt the proceedings of the Regular Council Meeting with Closed Session held September 27, 2023, be passed and enacted.

That this Regular Meeting of Council with Closed Session adjourn at 11:10p.m.

That this Closed Meeting of Council be adjourned at 5:31 p.m. and that Council now rise and report to Open Session

That Council resolve into the Committee of the Whole